Wedding valet parking software for the day that only happens once

Everything is configured in advance, in the app. Set the event, flat, or tiered rate the date will be billed on, with discount codes for the complimentary cases. Lay out the zones the guest count needs, each named for the venue's real geography and carrying its own capacity and amenity flags, and add the staging areas where vehicles wait ready to be brought round. Switch on the per-location features this venue uses, and assign the extra attendants working that day so they have role-scoped access to that location. One thing ValeKit does not do: it does not hold or reserve parking capacity against a guest count. There is no booking calendar and no reservation of spaces ahead of the date. Preparation here means the rates, the layout, and the crew are ready before the first car arrives, and then live zone occupancy on the dashboard shows the team when to open the overflow field as the surge lands.

The SMS tracking link a guest received at check-in does not expire, so the link they got at four in the afternoon still works at one in the morning. One tap requests the car, from the dance floor, with no app to download and no account to create. That request pushes to every attendant assigned to the location at the same moment rather than being routed to one person, so it reaches whoever is actually free instead of queueing behind an attendant who is mid-park. Every request lands on the live ticket board with its status, requested, pulling, or ready, so the team works through a list instead of a crowd. Because the zone and the exact parking spot were recorded when each car was parked, and stacked rows carry a position number per car, retrieval is a walk to a known spot rather than a search across a dark field.

Yes, and this is one of the strongest reasons wedding venues use it. The attendant app keeps its own encrypted database on the device, so check-ins, condition photos, parks, spot numbers, and status changes are all written locally and work with no coverage whatsoever. Those writes queue up and replay to the server automatically the moment the phone has a connection again. The parts that genuinely need the network are the ones that reach outside the venue: sending the guest's SMS link, taking a card payment, and AI vehicle recognition, which calls out to Google Gemini. Manual entry covers the check-in either way, so a dead spot at the top of the drive slows the line down rather than stopping it, and nothing is lost.

Yes, using zones, staging areas, and a note on the ticket. There is no vendor or getaway vehicle category in ValeKit, and the day does not need one. Name a zone for vendors and park the caterer's van and the photographer's car there, clear of the guest rows, so they are reachable when they leave hours after everyone else. Put the couple's getaway car in a staging area near the door it has to appear at, which keeps it ready and out of the guests' sightline until the moment it is wanted. The specifics go in the free-text note on that ticket: side door at 11:40, engine running, do not bring round until the sparklers are lit. The note travels with the ticket, so it reaches whoever retrieves the car, including an attendant who came on shift after check-in. A VIP flag on the guest keeps the badge visible on every screen, so a crew member who has never met the couple still knows which car matters. The flag does not reorder the queue, which stays first in, first out. It just makes the car easy to spot so the team can choose to pull it first.

The rate is configured per location, so the date can be billed however the venue sells it: a flat event fee to the host, a tiered structure, or a per-car charge to guests. Discount codes cover the cases where the couple covers some or all of it, and a zero rate covers a fully hosted wedding while guests still get the full digital ticket, the SMS link, and self-service retrieval. Payment is taken at the car by card through Stripe, or recorded as cash, charged to an account, or pushed to the front desk, and tips are added with one tap in the same flow. A digital receipt goes out by SMS. Every ticket, rate applied, discount, payment, and status change is recorded in the audit trail, so the reconciliation after the last car leaves is a report rather than an argument over a shoebox of paper stubs.